If you are reading this, then you likely are recently engaged and ready to start planning your dream wedding – congrats! There are a few things to do to set yourself up for a successful, stress-free planning experience especially if you are planning for a 2025 wedding year. With its iconic landmarks, exquisite venues, and endless possibilities, planning your 2025 wedding in New York City promises to be an unforgettable experience. If you’re ready to embark on this journey, here’s your comprehensive guide to orchestrating the perfect celebration in the city that never sleeps.
Before you attempt the below by yourselves, step one should ALWAYS be to hire a planner! The amount of work, stress, and cluttered inboxes this frees up for you is worth it!

1. Establish Your Vision

Every memorable wedding begins with a vision. Sit down with your partner and discuss your dream wedding. Consider themes, colors, ambiance, and the overall vibe you want to create. Whether it’s a chic rooftop soirée with skyline views like 74 Wythe, or a timeless affair in a historic venue like the Plaza, defining your vision will serve as a guiding light throughout the planning process. With this, you should start making a Pinterest board that you can share with all your vendors – we are visual creative people after all!

2. Create a Budget and Guest Count

Weddings in New York City can range from lavish to budget-friendly, depending on your preferences. Determine your budget early on to help you make informed decisions about venues, vendors, and other expenses. Remember to allocate funds for key elements such as venue, catering, photography, attire, and entertainment while keeping room for unforeseen costs like a tent in case of rain. A good rule of thumb to keep in mind is that your venue/catering will amount to almost 55% of your total budget. Something that is going to go hand-in-hand with your budget is your guest count. The higher your guest count, the more expensive food and beverage will be. Some venues also have a minimum guest count or minimum spend, so when creating your contract with the venues always estimate a lower guest count so you aren’t stuck paying for guests that don’t come!  

3. Finding the Perfect Venue

If you are planning on having a 2025 wedding in New York City, it is time to start looking at venues now as a lot of them are already booking up all their weekends. Manhattan boasts a myriad of enchanting venues to suit every couple’s taste so fear not, there is always something out there for you. From elegant ballrooms and industrial lofts to lush gardens and historic landmarks, the options are truly endless. Consider iconic locations like Central Park, The Plaza Hotel, or the Brooklyn Botanic Garden for an unforgettable backdrop. Don’t forget to factor in capacity for your guest count, you don’t want the room to feel too empty or too cramped. If you are a 2025 couple, get some venue tours on your calendar and you can always place soft holds while you are marinating on a decision!

4. Build Your Dream Team

Building a dream team of vendors is essential to bringing your vision to life. Research and book vendors well in advance to ensure availability – same as the venues, a lot of the best vendors are starting to book up for 2025! From florists and photographers to caterers and musicians, choose professionals who align with your style and understand your vision. Have a call or meeting with all your vendors before locking them in to make sure you are aligned and that your personalities click. These people are going to be around you for the biggest day of your life, so you need to mesh personality wise, especially with your photographer.

5. Consider Logistics

Planning a wedding in a bustling metropolis like New York City requires careful attention to logistics. Arrange transportation for you and your guests, considering factors like traffic and parking. Ensure accommodations are available for out-of-town guests well in advance, hotels usually open wedding blocks up for booking almost a year in ahead of the wedding. Creating a wedding website is also essential in this process as to get the needy family members off your back with all the little logistical questions! Having info like hotel booking links, FAQ’s (attire, kid policy, etc.), and things to do around the city outside of the wedding day. If you haven’t already hired one, consider hiring a wedding planner or day-of coordinator to manage logistics and alleviate stress on the big day.

6. Expect the Unexpected

If 2025 is anything like the last few years wedding seasons, the weather is going to be extremely unpredictable. Despite meticulous planning, unexpected challenges may arise. Prepare for contingencies by creating a backup plan for outdoor ceremonies by renting a tent or having conversations with your venue (before you even sign the agreement) on what their typical rain plan is. You have to plan your wedding as if it is going to rain. Remember that the most important thing is celebrating your love surrounded by cherished family and friends, no matter what surprises may come your way!


7. Enjoy the Journey!

Above all, remember to enjoy the journey leading up to your wedding day. Embrace the excitement, anticipation, and joy of planning this once-in-a-lifetime celebration with your partner. Take moments to pause and savor the special moments along the way. Your wedding planning journey is a beautiful chapter in your love story, so cherish every step of the way. 2025 isn’t so far away, so get a planner on board to ensure you can also enjoy your engagement!

As you embark on the wedding planning process for your 2025 celebration, remember that the most meaningful aspect of your wedding is the love and commitment you share with your partner. By following these steps and infusing your unique style and love story into every detail, you’ll create a celebration that reflects your personalities and leaves a lasting impression on everyone who attends. Cheers to your engagement, and a long happy life together!